SDSRT Fall Board Meeting and Retreat

October 27, 2007

Spearfish, SD

 

Board Members Present:  Tom Davis, Rhonda Engebretson, Karen Otterberg, Mitzi Drey, Sarah Prunty, Jessica Vanderwerf, Coleen Weber and Susan Speckels – Executive Secretary

Others Present:  Sharon Wartenbee – Governance Chairperson

 

Call to Order:  Meeting was called to order by Tom Davis at 9:00 a.m. (MT)

 

Secretary’s report-Coleen Weber: 

            Minutes from Spring Convention Post Board April 28, 2007 have been posted on the website.  Rhonda Engebretson moved to approve the minutes with second by Coleen Weber.

 

            Date for Midwest Open Forum (formerly Region IV) is Sat April 5, 2008, at Embassy Sites in St. Paul, Mn.  Purpose of this meeting is to discuss the proposed resolutions and bylaw changes for National ASRT meeting in June 2008.  Registration fee of $25 for anyone attending.  Chapter delegates (affiliates) and president elect shall attend at the expense of the SDSRT.  As a state we are no longer assessed a fee for the number of member sin the State. 

 

            By-law change from 2007 Spring Convention – in 2008 the Secretary’s position would be dropped.  Executive Secretary would accept duties of the secretary.  In the event of the Executive secretary not being able to attend board meeting the treasurer would assume the duties

 

Treasurer’s Report-Sarah Prunty

            Sarah gave each board member a copy of the treasurer’s report.  Society has a CD that matures on March 31, 2008 ($11,706.89).  Decision to renew or not will be made at Winter Board Mtng.  Motion was made by Mitzi Drey to put cash on hand into savings account, seconded by Karen Otterberg.  Motion by Rhonda Engebretson to accept treasurer’s report which was seconded by Karen Otterberg.

 

President’s Report-Rhonda Engebretson

            Rhonda reported that she attended the 2007 SDSRT Conference and that due to illness Sharon Wartenbee filled in for her at the National Conference.  Concerns were voiced on the status of the yearly filing of the Election Report. Report was filed with ASRT and for 2nd year we have had to submit it twice.  Mitzi Drey made a motion to add the filing of the election report to the Procedure Manual.   Motion approved.

 

Old Business:

  • Tom was invited to attend and spoke to the Mitchell Tech graduating x-ray students. The good response he had from the parents was awesome.  The SDRT board decided to have a board member present at each school’s commencement service if possible.  Board’s purpose is to show new graduating students how important they are to our SDSRT Society.

 

  • Student Mentor Program:  Board would like instructors to encourage the students to attend the board meetings.

 

  • Policy and Procedure Manual:  Karen commented that the Policy and Procedure manual had been finished but there was a printing error that needed to be addressed.  Board will review and all changes will be incorporated into the final manual and it will be printed and provided to all board members. She would be updating us.  Bylaws need footer with a read only electronic file.  The only person to have access to update or change data in the Policy and Procedure manual per direction of the board would be the SDSRT’s Executive Secretary

 

Fall Siouxland Seminar: 

            Fall Siouxland Seminar was held at Southeast Teach.  It was geared up for ultrasound; a very productive seminar with good attendance.  Hats off everyone that worked hard putting the seminar together. Questions asked pertaining to next year’s 2008 fall seminar; a mammography supervisor or technologist to find speakers mammography CE credits.

 

Nominations-Tom Davis

  • Brooke Dosser made a verbal withdrawal from the 2008 vice president candidate’s office.  Motion made by Coleen Weber to accept her withdrawal, seconded by Jessica Vanderwerf. Current candidate for vice president is LeAnn Messer.
  • Nomination for President elect is Matt Berry.
  • Motion was made by Mitzi Drey to remove Candace McNamara from ASRT delegate to Vice President Candidate.  Motion approved.  Mitzi Drey called Candace McNamara to see if she would accept the nomination of Vice president?  Candace did accept the nomination. 
  • Karen Otterberg would move into the ASRT Delegate’s position.
  • Rodney Tsjeerdma, Heather Dickes and Melissa Gobel have withdrawn their nominations for 2008 board positions

 

      Tom will send letters of office placement after election results. Election deadline is Dec 15, 2007.

 

            Educator’s Breakfast:  Budget for educator’s breakfast at the 2008 Spring Convention and augmenting visits to schools and improving student mentor program.

 

            Sharon Wartenbee will find out the possibility if the ASRT can piggy back the SDSRT with electronic voting in the future. Also to check with Eric for on line voting on the SDSRT website.

 

 

Future Dates:

·        Winter Board Meeting via Teleconference Friday January 18, 2008, 4-6 p.m.

·        RT in DC - March 9-11, 2008

·        Midwest Open Forum -April 5, 2008, registration $25.00

 

    Convention Dates:

    State:          

Yankton - April 24-26, 2008

           Rapid City - April 23-25, 2009

            Chamberlain - April 22-24, 2010

 

     National

            ASRT Annual Governance & House of Delegates  -  June 13-15, 2008

 

Governance-Sharon Wartenbee

      Sharon is very hopeful that the Care Bill will pass by the first of the year.  Senator

      Tim Johnson and Representative Stephanie Herseth-Sandlin have co-sponsored the  

      bill.  Senator John Thune did not co-sponsor the bill but will not oppose either.

 

      A reminder from Sharon Wartenbee to thank our legislators for their continued support on the “CARE bill”.

 

SDSRT Spring Convention 2008, Yankton, SD

      Cheryl Duimstra, Convention Chairperson, asked to have an increase for registration.  Mitzi made a motion to raise registration fee $10 for the 2008 Annual Spring Conference, due to increase in expenses.  Seconded by Jessica Vanderwerf.    Motion approved. 

 

      Cheryl Duimstra will be contacted with information concerning educators’ breakfast of Friday morning.  Budget allows $250 for breakfast.

 

New Business:

      Mitzi suggested the student mentor program involve the radiology students at the       local and state level instead of involvement at the national level.

 

Student Mentoring:

            The first year student would be elected as a junior member attending all state level

functions.

 

            Second year student would attend the National Conference with SDSRT delegates.

 

            The first year student’s mentor would be the President of the SDSRT.  The second

year’s student mentor would be the Chairman of the Board.

     

            Students would summit a paper to SDSRT Fall Board meeting explaining why they would like to be chosen for this position. Two students chosen would attend Winter Board meeting, Spring Convention and Fall Seminar.  One excused absence allowed.  Video of chosen students would be put on the SDSRT website.  Students would be expected to give a report to constituents at the Spring Convention business meeting.  Jessica and Sarah will speak to students after Fall Board Meeting inviting participation in the up coming student mentor program.  Deadline for student mentor is January 1, 2008.  Must be in by then to allow Winter board members to review applications.

 

            The SDSRT would reimburse the student for the ASRT membership fee.  Student

must be a member of the ASRT in order to attend National Convention. 

 

            Mitzi will be redesigning student mentor rules for Policy Manual and application.

Board members will receive an email with corrected copy to edit and email response

back to Mitzi if necessary.

 

            Mitzi Drey will speak to Sanford students and Sarah Prunty to the Avera students.

Tom Davis and Rhonda Engebretson will visit Mitchell.  Karen Otterberg will

visit with Rapid City students.  Other area members will be asked to represent SDSRT at the other locations. 

 

2008 ASRT funding

      ASRT Board of Directors has voted to cover all chapter and affiliate expenses for the National Conference in June 2008.  This will save the SDSRT the cost of expenses for the affiliates and delegates.  The SDSRT President will still attend (at SDSRT expense) as an alternate. 

 

LXMO (Limited X-ray Machine Operator) Training

            Tom Davis & Mitzi Drey have been working with Sanford Health in establishing a Sanford LXMO program. They chose to go with The Glacier Medical program because they offer an online, self paced program requiring 250 total hours with sign-off standard competencies. The Sanford Facility will pay for the Glacier Medical Education online program and the ARRT limited test. Three chances will be offered to become a certified LXMO. The program will become effective Jan 1, 2008

            Sharon Wartenbee, Sue Calmus and Robin Berke are among the Avera Task Force discussing the LXMO training program for Avera facilities. 

 

Membership Application:

            Place dollar amount for registration beside each category.  LXMO’S (Limited X-ray Machine Operator) also added to the registration sheet. Take out the word “only” after ARRT line.  We will also “new member” as a question.

 

Budget Review:

      Tom reviewed the budget with board participation. Budget will be approved at the Winter meeting.  The following will be discussed at the winter meeting:

  • Transfer of CD to be reviewed during Winter Board meeting 2008
  • Fall and Winter board meeting expenses at $250 each.
  • Student airfare to be discussed.

 

Executive Secretary:

            Motion made by Mitzi to increase executive secretary position to $150 per month,

Sarah seconded the motion. Executive secretary would send out monthly reminders to board members from master calendar.

 

Website:

            Discussion to set up website fee for advertisement, and monitoring accounts on

number of hits. Is it possible to have Eric track the links that will be set up?  A $75 per month with a three month cycle, bill sent out with a two month payment response time.

 

            Webmaster is paid $25.00 per month.

 

Motion by Jessica, second Sarah to adjourn meeting, 6:40 p.m. (MT)

 

 

 

Respectfully submitted by:

Coleen Weber and Susan Speckels